Day.ai vs HubSpot
Moving from HubSpot to Day.ai
Your team stopped updating the CRM. Day.ai never asks them to, because it builds the record from the email, calls and calendar that already happened. Here is what the switch costs, what carries across, and when to stay where you are.
Already running it? Thirteen guides to setting it up and wiring it to the rest of your stack.
What is Day.ai, and how is it different from HubSpot?
Most CRMs fail at the same place. Not at setup, at Tuesday, when a rep finishes a call and does not open the tab.
Day.ai is an AI native CRM built by HubSpot's former chief product officer and backed by Sequoia. It connects to your email, calendar and call transcripts and writes the CRM record itself, rather than giving your team fields to fill in. It prices per agent instead of per seat, so the people who only read the pipeline cost nothing.
It reads instead of asking
Email, calendar and call transcripts come in on connection. Nobody fills in a form for the record to exist.
Day one is not empty
It backfills every prior conversation. A property created today holds a value for January, which no HubSpot field does.
You pay for agents, not seats
An agent is assigned to a person. Colleagues who only read the pipeline cost nothing at all.
Day.ai pricing vs HubSpot pricing
Day.ai publishes its prices. HubSpot publishes its prices. They are not measuring the same thing, and that is the entire comparison.
| Day.ai plan | Per agent, per month | Automated skills |
|---|---|---|
| Free | $0 | None |
| Turbo | $24 | 2 |
| Professional | $60 | 5 |
| Executive | $200 | 10 |
An agent is assigned to a person, and a person without one is free. That is the difference. HubSpot charges for everybody who touches the CRM. Day.ai charges only for the people directing an agent, so the same team can produce two very different bills.
Ten people, all directing agents
$600
Day.ai, ten Professional agents
Against HubSpot Sales Hub Professional at $900 a month on annual billing for ten seats, plus a mandatory $1,500 onboarding fee that comparison tables almost never mention.
Ten people, two running pipeline
$120
Day.ai, two Professional agents
The other eight read, search and share for nothing. HubSpot has no equivalent shape at all: everyone who touches it needs a paid seat.
The second scenario is the real argument. The gap is not a discount, it is that one vendor charges for people and the other charges for work, and it widens with every colleague who only ever looks.
Both vendors' published list prices, read August 2026. Note that Day.ai's own page metadata still quotes a retired $75 figure, which is where most third-party pages get their number.
What a HubSpot to Day.ai migration actually moves
Two things cross clean and two do not. This is the whole decision, and it is the part a demo has no reason to mention.
Every relationship you have
Contacts, companies and the full conversation history arrive at once. First login shows people your team recognizes, which is the only version of adoption that survives week two.
Open pipeline
Live deals, amounts and stages move over. Nobody rebuilds the forecast by hand on a Sunday.
Property history
Years of who changed which field and when is a HubSpot object with no destination. Any report that reads change over time gets rebuilt or archived. Decide which before you move.
Your workflows
Sequences, scoring, rotation and notifications are hours you already paid for. Some of it collapses into a sentence. Some is load bearing and gets rebuilt. This is the real line in the estimate.
When to stay on HubSpot
Three of them, said now rather than discovered in month two.
Email, landing pages and attribution all move with it. That is a much larger project than a CRM swap.
If the business runs on retainers, matters or units, the fix is a real object model. That is a different tool.
Capturing every call by default is a posture. Worth settling with whoever owns that before anyone signs.
Everything else about running it
Thirteen questions that come up once the decision is made, each answered in a line here and in full on its own page.
Before you move
- What it covers, and what you still need It replaces the CRM, not the whole stack. Five edges worth planning around before you start rather than in week three.
- Does it import your open deals Yes, since May 2025, on the $60 plan. Name, amount, stage and owner cross. Their own post saying they would not build it still ranks first.
- Where your data lives once it is in there The source stays in your own Google account, which covers most of what people worry about. What gets built on top is theirs to hold.
The move itself
- The migration, in order What carries across, what you rebuild, and the five step order that keeps it to a week rather than three.
- The setting you cannot undo Two settings, and changing either only applies going forward. Loosen it late and history never arrives; tighten it late and prior email stays visible.
- What happened to Org Relationships Announced January 2025 as the alternative to importing deals, and in no documentation published since. The taxonomy moved onto the pipeline object.
Wiring it to the rest of the stack
- How it connects to your other tools About ten minutes to get information in. Getting it back out takes more thought, and that one fact shapes how you set everything else up.
- Every integration, and what each one does Six that sync on their own and four agent connectors. No documented Salesforce integration, and Outlook is not supported.
- Getting revenue data in No Stripe integration and no billing sync, but Tabs is a connector, which is a better shape than a sync anyway.
- Getting outbound replies in One Zapier action and zero triggers, writing people and companies only. What a reply can and cannot open, and who should own the sending.
- Which meeting recorder to keep It records Zoom, Meet and Teams itself on the free tier. Only Gong and Granola connect natively; Fireflies, Otter, Fathom and Grain do not.
Running it
- Across several clients One workspace per client, and your own seat is free because billing is per agent. Four things to settle before client two.
- As one person The case it is best at and sold least on. What a solo founder actually pays, and the four situations where it is the wrong answer.
Day.ai questions
What is Day.ai?
Day.ai is an AI native CRM that builds its records from your email, calendar and call transcripts instead of asking your team to enter data. It was founded by Christopher O'Donnell, formerly HubSpot's chief product officer, and raised a Series A in 2026.
How much does Day.ai cost?
Day.ai publishes four tiers, priced per agent per month: Free at $0, Turbo at $24, Professional at $60 and Executive at $200, with 20 percent off annual billing. An agent is assigned to one person, and colleagues without an agent are free.
So ten people all directing Professional agents is $600 a month, while ten people of whom two run the pipeline is $120. HubSpot Sales Hub Professional is $90 per seat per month on annual billing, so ten seats is $900 plus a mandatory $1,500 onboarding fee. Prices read August 2026.
Can you migrate from HubSpot to Day.ai?
Yes. Contacts, companies, open deals with their amounts and stages, and your full conversation history all carry across. The migration itself is not the hard part. Deciding what to do about the things that do not carry is.
What does not transfer from HubSpot to Day.ai?
Two things. Property history, meaning the record of who changed which field and when, is a HubSpot object with no destination, so any report reading change over time has to be rebuilt or archived. And workflows, meaning sequences, scoring, rotation and notifications, have no equivalent by design. Some of that collapses into a sentence and some is load bearing.
How long does a Day.ai migration take?
The data move is fast, usually days. The real timeline is set by how much workflow logic you are carrying and how much of your reporting depends on field history. A team running HubSpot as a contact database moves in a week. A team running twenty workflows and board level reporting on it does not.
Does Day.ai replace HubSpot marketing?
No. Day.ai is a CRM. If your marketing email, landing pages and attribution live in HubSpot, those move with it, and that is a much larger project than a CRM swap. For most teams this is the single biggest reason to stay.
Is Day.ai better than HubSpot?
For a sales team where nobody logs anything, it solves a problem HubSpot cannot, because it does not depend on people entering data. For a company running marketing, service and a real custom object model, HubSpot is doing work Day.ai does not attempt. The question is not which is better, it is which problem you have.
Day.ai or Clarify?
These are the two closest products on the market and both build the record from what already happened rather than from data entry. The real split is how they charge. Day.ai prices per agent. Clarify prices per credit with unlimited seats on every plan.
So a team with a lot of people who only need to look at the pipeline leans Clarify, and a team running heavy automated prospecting should model credit burn before assuming it is cheaper.
Who is Day.ai built for?
Sales led teams under a few hundred people whose deals run through email and calls rather than through a structured process, and who have watched CRM adoption fail at least once. Businesses that run on retainers, matters or units usually need a real object model instead.
Comparing more than these two? Read the CRM comparison, which covers HubSpot, Attio, Day.ai and Clarify across five structural differences, or the Clarify migration page for the closest alternative. Already decided? Everything else about running it is above.
Thirty minutes, and a straight answer
You describe what you are running and what you want out of it. If the answer is stay put, you will hear that on the call.
One reply from a person. No sequence, and nothing booked on your behalf.