Your team stopped updating the CRM. This one never asks them to.
Day.ai builds the record from the email, calls and calendar that already happened. Here is what the switch costs, what carries across, and when to stay where you are. Moving is one option, and the less common one. Most teams keep the CRM they have and put Day.ai on top of it. Already running it? Eleven guides to setting it up are linked below. Want it built for you? Kesey is a Day.ai Solutions Partner.
Most CRMs fail at the same place. Not at setup, at Tuesday.
A rep finishes a call and does not open the tab. Day.ai connects to email, calendar and call transcripts and writes the record itself.
It reads instead of asking
Email, calendar and call transcripts come in on connection. Nobody fills in a form for the record to exist.
Day one is not empty
It reads prior conversations back in. A property created today holds a value for January.
You pay for agents, not seats
An agent is assigned to a person. Colleagues who only read the pipeline cost nothing.
Per agent, against per seat
That is the whole comparison, and it is a difference in shape, not a discount. Pick how many of ten people run pipeline, then flip what the bill counts.
Two run pipeline and would direct an agent. The other eight read the record, search it and share it.
10 seats.
Every person who opens the record is a seat, whether they run a deal or only look one up. The eight readers cost the same as the two sellers.
2 agents.
The two running pipeline each direct an agent. The other eight read, search and share for nothing, and the gap widens with every colleague who only ever looks.
Both vendors publish their tiers, and both move them.
Read them at the source, not off a comparison table. There is no price on this page on purpose.
What a migration moves
Two things cross clean and two do not. This is the whole decision, and it is the part a demo has no reason to mention.
Every relationship you have. Contacts, companies and the full conversation history arrive at once.
Open pipeline. Live deals, amounts and stages move over.
Property history. Years of who changed which field and when has no destination. Any report reading change over time gets rebuilt or archived.
Your workflows. Some collapse into a sentence. Some are load bearing and get rebuilt. This is the real line in the estimate.
When to stay on HubSpot: if marketing lives in it, if the business runs on retainers, matters or units and needs a real object model, or if capturing every call by default is a posture nobody has settled.
Eleven questions that come up once the decision is made
Each answered in a line here and in full on its own page on the live site.
- ·What it covers, and what you still need
It replaces the CRM, not the whole stack. Five edges worth planning around before you start.
- ·Does it import your open deals
Yes, on the Professional plan. Name, amount, stage and owner cross.
- ·Where your data lives once it is in there
The source stays in your own Google account. What gets built on top is theirs to hold.
- ·As one person
The case it is best at and sold least on, and the four situations where it is the wrong answer.
- ·The migration, in order
What carries across, what you rebuild, and the order that keeps it to one week.
- ·The setting you cannot undo
Two settings, and changing either only applies going forward.
- ·How it connects to your other tools
About ten minutes to get information in. Getting it back out takes more thought.
- ·Every connection, and what each one does
Six that sync on their own and four agent connectors. Outlook is not supported.
- ·Getting revenue data in
No billing connection built in, and a live lookup is a better shape than a copy anyway.
- ·Getting outbound replies in
What a reply can and cannot open, and who should own the sending.
- ·Which meeting recorder to keep
It records your meetings itself. Only Gong and Granola connect natively.
Day.ai questions
The nine questions on the live page, answered the same way.
What is Day.ai?
Day.ai is an AI native CRM that builds its records from your email, calendar and call transcripts instead of asking your team to enter data. It was founded by Christopher O'Donnell, formerly HubSpot's chief product officer, and raised a Series A in 2026.
How much does Day.ai cost?
Day.ai bills per agent, not per seat. An agent is assigned to one person, and a workspace with one Professional agent adds colleagues at no cost, so the bill follows the people directing work, not everybody who touches the CRM. HubSpot charges per seat, so the same team produces two very different numbers. Both vendors move their prices, so we do not republish them. Day.ai lists its current plans at day.ai/pricing.
Do I have to migrate to use it?
No, and most teams should not start there. Day.ai sits beside the CRM and the other tools you already run, reads them, and becomes the one place that knows what was said. Your team gets a short read of what matters instead of another dashboard. Replacing the CRM outright is the option for when the record itself cannot be trusted.
Can you migrate from HubSpot to Day.ai?
Yes. Contacts, companies, open deals with their amounts and stages, and your full conversation history all carry across. The migration itself is not the hard part. Deciding what to do about the things that do not carry is.
What does not transfer from HubSpot to Day.ai?
Two things. Property history, meaning the record of who changed which field and when, is a HubSpot object with no destination, so any report reading change over time has to be rebuilt or archived. And workflows, meaning sequences, scoring, rotation and notifications, have no equivalent by design. Some of that collapses into a sentence and some has to be rebuilt.
How long does a Day.ai migration take?
The data move is fast, usually days. The real timeline is set by how much workflow logic you are carrying and how much of your reporting depends on field history. A team running HubSpot as a contact database moves in a week. A team running twenty workflows and board level reporting on it does not.
Does Day.ai replace HubSpot marketing?
No. Day.ai is a CRM. If your marketing email, landing pages and attribution live in HubSpot, those move with it, and that is a much larger project than a CRM swap. For most teams this is the single biggest reason to stay, and the reason the layer on top is the usual answer.
Is Day.ai better than HubSpot?
For a sales team where nobody logs anything, it solves a problem HubSpot cannot, because it does not depend on people entering data. For a company running marketing, service and a real custom object model, HubSpot is doing work Day.ai does not attempt. The question is not which is better, it is which problem you have.
Day.ai or Clarify?
These are the two closest products on the market and both build the record from what already happened, not from data entry. The real split is how they charge. Day.ai prices per agent. Clarify prices per credit with unlimited seats on every plan. So a team with a lot of people who only need to look at the pipeline leans Clarify, and a team running heavy automated prospecting should model credit burn before assuming it is cheaper.
Who is Day.ai built for?
Sales led teams under a few hundred people whose deals run through email and calls, not through a structured process, and who have watched CRM adoption fail at least once. Businesses that run on retainers, matters or units usually need a real object model instead.
Thirty minutes, and a straight answer
Describe what you are running and what you want out of it. Every field here is what a build needs to know on day one, so nobody has to ask twice.
Thirty minutes, and a straight answer.
You describe what you are running and what you want out of it. If the answer is stay put, you will hear that on the call. On Outlook today? Say so and you get that answer in the reply, no call needed.
Still choosing? Day.ai against Lightfield, Day.ai against YouSpot, and the four CRMs side by side, each claim sourced to the vendor. Or why we build on Day.ai, from the road.